Privacy Policy of the qaredata.io Website

This policy explains how QAREDATA processes personal data collected through the qaredata.io website, particularly when a user submits a contact form or requests a demonstration.

It applies to the public showcase website. Data processing within the QareData software application or in connection with customer services is governed by dedicated contractual agreements.

The data controller responsible for the processing described herein is:

QAREDATA
Simplified single-shareholder joint-stock company (SASU)
39 rue Turgot
59420 Mouvaux
France

• Email : jeremy@qaredata.io
• Phone : +33 6 63 69 92 78

QAREDATA has not appointed a data protection officer. Personal data inquiries can be addressed directly to the contact details above.

Contact form

When you use the contact form, QAREDATA may process the following information:

• your first and last name;
• your business email address;
• your phone number, if you choose to provide it;
• your organization or company;
• your industry or activity type;
• the details you enter to describe your situation;
• the date and time of your inquiry.

Fields marked with an asterisk are required for QAREDATA to process your request. Other fields are optional.

Users are requested not to include sensitive personal data in free-text fields.

Technical data

When browsing the website, technical connection information may be recorded in server logs to ensure security, availability, and proper service operation.

This data may include IP addresses, timestamp of requests, requested pages, browser types, and technical device metadata.

Form data is used to:

• answer inquiries and messages addressed to QAREDATA;
• prepare a demonstration tailored to the presented situation;
• organize discussions with the inquirer;
• prepare, where applicable, commercial proposals or partnerships.

These activities rely on QAREDATA's legitimate interest in answering professional inquiries and on pre-contractual steps taken at the user's request.

Technical data is processed based on QAREDATA's legitimate interest in securing the website and ensuring reliable operation.

Submitting the form does not trigger any automated marketing newsletter registration. QAREDATA does not perform profiling or automated decision-making.

Data is accessible exclusively to:

• authorized personnel within QAREDATA in charge of processing inquiries;
• technical service providers acting on QAREDATA's behalf, strictly as necessary for hosting, message routing, or security.

The website and email infrastructure utilize OVHcloud. Contact form message routing may also involve Brevo (Brevo SAS, France).

Data is never sold or transferred to third parties for marketing purposes.

Data submitted by non-client prospects is retained for the time necessary to handle the request, and for up to three years following the last contact.

When an inquiry leads to a contractual relationship, relevant data is retained according to statutory, accounting, and legal requirements.

Technical server logs are kept for a maximum of 12 months, except in cases of security incidents or legal obligations.

The primary infrastructure of the qaredata.io site is hosted by OVHcloud in France.

QAREDATA does not organize data transfers outside the European Economic Area for contact form inquiries.

Should any future service provider require international transfer, this policy will be promptly updated to specify the countries and legal safeguards applied.

As of the date of this policy, qaredata.io does not use advertising cookies, social media trackers, or consent-requiring web analytics.

Therefore, no cookie consent banner is required on the website.

Strictly necessary technical mechanisms for operation, security, or preference storage may be deployed without cross-site tracking or advertising purposes.

If any non-essential trackers are introduced in the future, prior user consent will be implemented beforehand.

Depending on the situation and applicable legal grounds, you may exercise the following rights:

• access your personal data;
• request its rectification;
• request its erasure;
• request restriction of processing;
• object to processing based on legitimate interests;
• request data portability where applicable.

You can exercise your rights or submit inquiries by writing to:

jeremy@qaredata.io

or by post to:

QAREDATA
39 rue Turgot
59420 Mouvaux
France

If you believe after contacting QAREDATA that your rights have not been respected, you may file a complaint with the French supervisory authority (CNIL):
https://www.cnil.fr/fr/plaintes

QAREDATA implements technical and organizational measures to safeguard data against unauthorized access, loss, alteration, or disclosure.

As no digital system is completely immune, QAREDATA continually adapts security measures in line with risks and modern industry practices.

This policy may be amended over time to reflect website improvements, new features, or regulatory updates.

The date of the latest update is displayed at the top of this page.